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PayPunch Export Editor – Tutorial and FAQs

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PayPunch is a simple solution that pays for itself over and over again by allowing your company to automate payroll processing and eliminate hours of payroll calculations.

Integrating PayPunch with your existing payroll software is easy with the Export Editor.

The Export Editor is in PayPunch Professional and PayPunch Enterprise.

If you do not see this option in Export > Export Editor, then you will need to change a few settings.

  • Go to Tools > Options > Settings > and make sure Enable Editing Reports and Exports is checked. If you are using QuickBooks, make sure that option is checked.
  • Then, go to Tools > Time Calculation > Click Advanced (Using Shifts).

How to create a custom template:

1) Go to Export > Export Editor and select your Company.

2) You will see a list of your existing templates. Click New at the top left.

3) If you are exporting your data to be used in your Payroll software, export a sample file from your Payroll software. Analyze the file structure and take notes of the fields and format.

 

4) Add Rows and Columns into your table.

Export Editor Added RowColumn

You can name the Column headings as well.

Export Editor Column Header

5) Drag and drop the fields you want to add into the cells.

Export Editor Add Info

6) You can enter values in the cells if you want to have text.

Export Editor Row Value

7) Once you are done, name your template and then save.

Export Editor Save

8) Close the Export Editor and Click on the template you just created.

Export Editor Export

9) Choose the employees you want in the report and hit OK. Save the file when prompt.

 

Export Editor Output

 

FAQs

Q: I don’t see my template! I recently moved PayPunch from one computer to another and now it is gone.

A: You will need to go to your old computer and copy the .xml file in the Template Folder.

Windows XP: C:\Documents and Settings\All Users\Application Data\Xpress Software\PayPunch\Templates

Windows 7+: C:\ProgramData\Xpress Software\PayPunch\Templates

Copy the template file (.xml) from this file and paste it into this folder on the other computer. Make sure PayPunch is closed when you paste the file in. If it was not closed, please close and launch PayPunch to see the template.

Q: I upgraded PayPunch and the AccPac/ADP template has changed.

A: These templates come default with PayPunch (They are the only two that come default). If you have made a modification to the template, during installation it will ask if you want to keep your existing templates, or replace them. Replacing them will revert them back to the default templates.

Q: Why are the minutes greater than 60? I see 40.73 hours.

A: This time is in decimal format. In this case, you have 40 hours and 0.73 of an hour. 0.73 hours is equivalent to 44 minutes. (0.73*60 = 44)

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